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Summary of recent additions

03/10/2018

Hello! In this short post, I'd like to summarize all new features which were implemented in BaccS since last post about Project Management Center, as there were indeed important and useful additions.

The most noticeable new feature is a Portal for Customers. As a portal for vendors, this part of the system allows customers to perform a number of actions and partially automate some tasks, which do not require direct communication. In short, it allows customers to view and edit personal information, create quotes, projects and invoices, upload and download files, exchange messages with a manager, view payments and credit notes, generate reports. Detailed information about portal can be found in this documentation article. Also, check this video on YouTube. By the way, there were few more videos added on the channel.

Not less important addition is integration with SDL products - Trados Studio and GroupShare. This integration allows to faster create projects in BaccS/Studio/GroupShare, quickly import analysis data into the system, assign vendors in GroupShare, track progress, etc. List of articles about integration can be found on this page. To communicate between BaccS and desktop Studio it is required to install plug-in for Studio, which can be found on the SDL App store page. Welcome to download and leave feedback.

Also, BaccS becomes more automated, and now allows to send assignments with files to vendors automatically when previous step of translation project is delivered. You can specify message templates, and make this process partially-automated, so the system won't automatically send anything until your manual confirmation. Details in this documentation article.

Next addition - full integration with cloud drives: Dropbox, Google Drive and Microsoft OneDrive. You can attach files to projects, jobs, assignments, quotes, etc. without actually storing them in the database (only links are stored), and other users of the software (or you) will be able to download them.

Also, a whole batch of new built-in reports has been added, added tons of buttons here and there to help speed-up small tasks (like, batch PO generation without preview, quick creation of credit notes from invoices, faster creation of mail messages, etc.).

It is now possible to allow vendors to self-register from the Vendor portal.

New notifications module allows to quickly create notifications with short reminder text, link it with any document, and then move you to that object from the notification window.

Favorites function allows to add any object to favorites list and quickly access it when needed.

As always, all these functions are available both in desktop and web versions (except integration with SDL Trados Studio, which is available only in desktop version).

Be sure, more things to come in future! Desktop app will get refreshed and more modern UI, web version will be moved into a new platform, which will bring huge performance and usability improvements (no more waiting while moving between pages!), flexible import/export mechanism could be implemented to allow to move individual objects between databases, QuickReports will get usability improvements, and will continue to work on automation and Project Management Center, which should finally provide possibility to select correct vendors for upcoming projects. Of course, it's not a full list of plans :)

Thanks for reading, and warm hello to every BaccS user - thank you for support, which is sometimes indeed incredible!

Eugene.

Translation Management Center

18/07/2018

Happy to present new Translation Management Center, intended to make outsourcing and management easier and enjoyable. In future it will become even smarter, but for now it allows to perform/automate the following tasks

  • batch create jobs per project languages
  • batch add and edit tasks from multiple jobs
  • create a project in SDL Trados Studio, SDL GroupShare and Memsource, import analysis back and calculate amount for all jobs
  • plan translation assignments based on selected workflow
  • batch create and edit assignments
  • batch pick-up contractors for assignments
  • send confirmation and availability messages

Any if these tasks is optional. This means that you can use TMC just to batch edit job tasks, or to create mail messages, or to pickup contractors for a number of selected assignments, etc.

I've recorded a short video demonstrating new feature:
Watch on Youtube

Also, you can check six new documentation articles, starting with the Overview if the Translation Management Center

BaccS free version - SDL Trados Studio plugin

26/06/2018

As a part of my commitment to create something valuable for colleagues, would like to announce release of simplified version of BaccS, which is free to use. Initially, this version will be distributed only in a form of plug-in for SDL Trados Studio.

This plug-in is a very simplified version of BaccS, with no reports, dashboards, endless customizations options, invoice template designer, mail sender, etc. The main focus is simplicity and minimum actions performed by users. You just need to set-up initial options, create customers and default prices, and then go to Project list and click 'Create an invoice' or 'Create a quote'. In ideal case, you will just need to click Save, and then Print to get generated invoice/quote ready to be saved or sent by e-mail.

By default, this plug-in comes with 2 invoice templates and 1 quote template. All templates support final editing (you can make few edits right in the print preview window).

Except creation of quotes and invoices based on Studio projects, you can create them in a fee form, by just manually filling invoice/quote items. In this case the system will help to pick-up correct prices to speed-up this process.

Default plug-in window (list if invoices) looks like this:

On the left you can view your invoices, while right panel displays Studio projects. It is possible to select multiple projects and quickly create an invoice based on analysis reports from that projects. In addition, project list highlights projects with and without invoices or quotes.

Hope you'll like this new initiative. And, as always, will be happy to hear any comments/suggestions. Pulg-in can be downloaded here.

SDL Trados Plugin released!

13/06/2018

Today we released BaccS plugin for SDL Trados Studio, which extends integration with the leading CAT Tool. Comparing to previous way of integration (command-line connector utility), new plugin allowed to achieve the following tasks:

  • Make integration working not only for SDL Trados Studio Professional edition users, but also for Freelance edition users.
  • Create second way of communication, so now it's not only possible to send commands from BaccS into Studio, but from Studio to BaccS as well.

Last statement means that plugin adds a number of new buttons to the Studio toolbar, allowing to quickly create quotes, jobs and invoices from a project selected in Studio. It looks like this:

Plugin can be downloaded from SDL App Store.

You can read detailed information about plugin usage in this documentation article.

Welcome to send feedback and suggestions!

Version 4.2. SDL Trados Studio and GroupShare integration

14/05/2018

Happy to announce that today BaccS got additional and very important integration with SDL Trados Studio and GroupShare. It was a long path, and it's thrilling to finally make it done.

Special thanks to Paul Filkin from SDL! His invaluable help made this new feature possible.

To get full description of this new feature, just visit our documentation. Start with this first article and move on in the section and move to another articles in that section.

In this article I just want to summarize what new integration allows to do and how it can save your time while preparing projects.

Let's start with desktop version - SDL Trados Studio, which will be the most interesting part for translators. Here is what you can do in BaccS:

  • Maintain list of your translation memories and termbases (with languages mapping) for quick selection during project creation.
  • Import analysis results from a newly created project or from any existing project.
  • Create projects in Trados directly from job editing view (the system will automatically fill all possible fields and offer TMs and TBs to use).
  • Track project's progress in the list of jobs.
  • Publish created project to a server.

GroupShare integration, which is more interesting for teams, includes the following possibilities:

  • Create projects directly in GroupShare (without creating and desktop with following publishing) with possibility to select files for translation.
  • Import analysis results from GroupShare.
  • Track project's progress in the list of jobs.
  • Change project's phases with possibility to assign users for each file. According to GroupShare preferences, assigned users will get corresponding e-mail notifications.
  • Change project's status.

All these functions can be accessed from a single place - from the job editing form, using SDL Trados button. When clicked, you will see a popup menu, which contains all necessary functions. Select one and follow instructions, if any.

As always, since this is the first release where such a complex feature is implemented, some bugs are possible. Will be glad to listen to your suggestions and comments to further improve this function.

Hope this addition will help to improve performance and make your work even smoother.

Eugene.

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