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BaccS free version - SDL Trados Studio plugin

26/06/2018

As a part of my commitment to create something valuable for colleagues, would like to announce release of simplified version of BaccS, which is free to use. Initially, this version will be distributed only in a form of plug-in for SDL Trados Studio.

This plug-in is a very simplified version of BaccS, with no reports, dashboards, endless customizations options, invoice template designer, mail sender, etc. The main focus is simplicity and minimum actions performed by users. You just need to set-up initial options, create customers and default prices, and then go to Project list and click 'Create an invoice' or 'Create a quote'. In ideal case, you will just need to click Save, and then Print to get generated invoice/quote ready to be saved or sent by e-mail.

By default, this plug-in comes with 2 invoice templates and 1 quote template. All templates support final editing (you can make few edits right in the print preview window).

Except creation of quotes and invoices based on Studio projects, you can create them in a fee form, by just manually filling invoice/quote items. In this case the system will help to pick-up correct prices to speed-up this process.

Default plug-in window (list if invoices) looks like this:

On the left you can view your invoices, while right panel displays Studio projects. It is possible to select multiple projects and quickly create an invoice based on analysis reports from that projects. In addition, project list highlights projects with and without invoices or quotes.

Hope you'll like this new initiative. And, as always, will be happy to hear any comments/suggestions. Pulg-in can be downloaded here.

SDL Trados Plugin released!

13/06/2018

Today we released BaccS plugin for SDL Trados Studio, which extends integration with the leading CAT Tool. Comparing to previous way of integration (command-line connector utility), new plugin allowed to achieve the following tasks:

  • Make integration working not only for SDL Trados Studio Professional edition users, but also for Freelance edition users.
  • Create second way of communication, so now it's not only possible to send commands from BaccS into Studio, but from Studio to BaccS as well.

Last statement means that plugin adds a number of new buttons to the Studio toolbar, allowing to quickly create quotes, jobs and invoices from a project selected in Studio. It looks like this:

Plugin can be downloaded from SDL App Store.

You can read detailed information about plugin usage in this documentation article.

Welcome to send feedback and suggestions!

Version 4.2. SDL Trados Studio and GroupShare integration

14/05/2018

Happy to announce that today BaccS got additional and very important integration with SDL Trados Studio and GroupShare. It was a long path, and it's thrilling to finally make it done.

Special thanks to Paul Filkin from SDL! His invaluable help made this new feature possible.

To get full description of this new feature, just visit our documentation. Start with this first article and move on in the section and move to another articles in that section.

In this article I just want to summarize what new integration allows to do and how it can save your time while preparing projects.

Let's start with desktop version - SDL Trados Studio, which will be the most interesting part for translators. Here is what you can do in BaccS:

  • Maintain list of your translation memories and termbases (with languages mapping) for quick selection during project creation.
  • Import analysis results from a newly created project or from any existing project.
  • Create projects in Trados directly from job editing view (the system will automatically fill all possible fields and offer TMs and TBs to use).
  • Track project's progress in the list of jobs.
  • Publish created project to a server.

GroupShare integration, which is more interesting for teams, includes the following possibilities:

  • Create projects directly in GroupShare (without creating and desktop with following publishing) with possibility to select files for translation.
  • Import analysis results from GroupShare.
  • Track project's progress in the list of jobs.
  • Change project's phases with possibility to assign users for each file. According to GroupShare preferences, assigned users will get corresponding e-mail notifications.
  • Change project's status.

All these functions can be accessed from a single place - from the job editing form, using SDL Trados button. When clicked, you will see a popup menu, which contains all necessary functions. Select one and follow instructions, if any.

As always, since this is the first release where such a complex feature is implemented, some bugs are possible. Will be glad to listen to your suggestions and comments to further improve this function.

Hope this addition will help to improve performance and make your work even smoother.

Eugene.

VERSION 4: web-app, portal for vendors, quotes, and more!

23/04/2018

After months of work, happy to present version 4!

With this update, it was decided to switch version number from 3 to 4, to underline huge milestone reached with this update. Introducing quotes module, web-version, portal for vendors, audit trail system, predefined sets of tasks and a lot of small improvements.

Quotes module

Previously, you were able to set Quote status for jobs. However, when quotes were not converted into real jobs, the list became filled with unwanted information. From the other side, when a quote was converted into job, it was not possible to see previous status and to know that a particular job was created from quote. And, finally, job editing form didn’t contain a number of fields which could be needed in quotes. For example, you can provide delivery term, payments terms and additional information in a free form.

So, now you can find Quotes table in the Operations section. The process of quote creation is very straightforward and familiar for existing users – create a new document, fill-in data, save and print. Generated quote can be sent by e-mail directly from BaccS, saved for future use or exported into a lot of supported formats. Default quote template design is provided below:

Of course, you can create own templates and localize them.

Later, you can build attractive reports showing quote conversion rates. It looks like that:

Additional information about quotes can be found in the manual:

Quotes

Web-version

This is the main reason of version switch. Web-version has almost the same look and features, which exist in desktop one. Same navigation tree, workflow, tables and entry forms, custom appearance rules in lists, buttons and icons, reports and QuickReports, dashboards, report and template designer, scheduler, data creation in fly, appearance rules, data searching/filtering/grouping, column choosers in lists, etc. If you run web-version after desktop, you’ll feel like a fish in the water.

Currently, there are a number of features, which are not supported in web-version: custom fields, workload planner, ProZ.com integration, editing of data entry forms. Workload planner will be implemented in future updates.

Soon after release, ProZ.com integration will also be implemented, including possibility to post jobs.

It is possible to use desktop application and web-version to access the same data. The only requirement here is that database must be stored on a server accessible from Internet (like virtual private server).

You can get demo access to web-version by sending a request to admin@ibaccs.com.

Prices depend on storage space and start from 20 USD per month (includes 2 Gb of storage space). After purchase, you get own application with URL address like yourcompany.ibaccs.com. Detailed information about prices can be found on the Pricing page, from where you can send a request for a quote.

Here is a number of screenshots from a new web-version:

Portal for vendors

It’s a part of web-version. Actually, it is the same web-version where access to almost all data is restricted by extensive security system. By default, it is configured to allow vendors to view only their own assignments, download and upload files, register invoices, view one report and edit own profiles. You’re fully free to edit permission rules to grant more rights to your vendors (for example, you can create a new report and allow your vendors to view it, or you can allow them to edit own prices which is restricted by default, or you can grant some rights only to specific vendors).

When you create an assignment, it is possible to generate a link to this assignment and send it in a mail message to vendor, who will be able to click it, enter login details and download files for translation. It is possible to select a number of files and download them as zip archive.

Vendor may deliver an assignment partially or in full, with possibility to attach up to 5 files in one operation.

When a vendor performs some action, administrators will receive notifications:

New articles in the manual on this topic:

Portal for vendors
Default vendor role
Notifications
How to provide access to additional reports for vendors
How to allow vendors to create and (or) edit their prices

Audit trail

New audit trail system is used for Customers and Contractors and allows to view changes made in any field for a particular customer or vendor, who made this change, when it was made, and to compare data before and after editing. It improves BaccS compatibility with GDPR. Detailed description can be found in this article:

Audit trail

Predefined sets of tasks

Small, but very useful addition to Reference data section. You can create sets of tasks (for example, translation + proofreading + editing), name these sets and quickly insert them during quote or job creation. During insertion operation, prices for each task will be determined automatically based on a currently selected customer. Hopefully, this new addition will improve your performance while creating new jobs and quotes.

Final words

Among other improvements in a new version: updated design of invoice template (v1), updated design of PO template, update appearance rules in translation job list, possibility to attach the same file to many entities (very important improvement).

Welcome to try new web-version, portal for vendors, quotes, predefined sets of tasks and new file manager. Hope you’ll find these features useful!

New Support Center

22/03/2018

Due to increased number of questions and requests we've found that existing support system is not effective. It appeared to be difficult for users to find necessary information in existing User Manual (mostly because of poor search engine). Forums engine was also outdated: easy accessible for spammers, difficult to search previous questions, and it simply looked 'old'. Due to this, most if users preferred to write e-mail messages. And even if their questions contained information which may be valuable for other users, this information were simply lost in mailbox archives.

We've decided to re-organize it. Among many knowledge base system I've opted for Zoho Desk. Incredible software, which will create a lot of benefits to BaccS users. It allows to solve all mentioned problems:
- Knowledge base. I've already moved BaccS User Guide to a new knowledge base, which is available here. Thanks to powerful search engine and tagging system it is now much easier to find necessary article. Interesting option for user is possibility to vote on articles, while article creator can post comments on article (i.e., informing about recent changes).
- Community forums. As previous forums, it allows to ask public questions and get answers. But also provides additional benefits: 1. The system looks for corresponding knowledge base articles and offers a user to read them before creating posting a question. 2. Much better search engine. 3. Modern design with useful tools to write messages and attach files. 4. Reliable notification system.
- Private tickets. Instead of writing e-mails, private support requests can be sent using this ticketing system. A difference here is that ticket remains open until the problem is solved. This allows to keep track on opened questions and then, if needed, convert them to knowledge base articles. In addition, a ticket can't be lost - the system displays it while status is 'Open'.

Soon I will move the most interesting threads from old forums to a new platform.

Welcome everyone to register in a new Support Center here:
https://support.ibaccs.com/portal/home

Waiting for your questions and submitted tickets!

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